From Excel to Efficiency: Controlling with RG Finance GmbH

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Hannover (ots)

grows as a company, the moment when the use of Microsoft Excel is no longer sufficient to efficiently control all financial aspects. Robert Greiebenrath, Managing Director of RG Finance GmbH, is faced with this challenge every day. His company offers external financial management and Excel quickly becomes a risk in this context. But why should companies switch to special controlling software and what are the advantages of this?

Excel is one of the most common software solutions in the business world. It is user -friendly and many entrepreneurs have become familiar with their functions over the years. Nevertheless, there are serious weaknesses that are particularly noticeable when the data volume is growing and increasingly complex calculations. According to Robert Greiebenrath, a switch to more powerful software is inevitable to avoid errors and increase efficiency.

The borders of Microsoft Excel

A central problem that affects Excel is the susceptibility to errors caused by manual data input. In the case of large amounts of data or if information is required in several tables, the probability of errors increases massively. Giebenrath reports on a current case of an e-commerce company, the accounting error of which resulted in a dangerous shortcut of 70,000 euros. This situation was due to a formula error in Google Sheets, the Google counterpart to Excel.

Another risk of the dependence on Excel is the possible irreplacement of employees who take over the data management. If only one person with special knowledge works on the filen, there is a risk that the company will get into difficulties if this employee leaves or becomes sick. The complex formulas and manual processes make the entire process susceptible to misfortunes.

when should you change?

The right time to switch to professional controlling tools is often difficult to recognize. According to Robert Greiebenrath, companies should think about the investment in specialized software at the latest when reaching a monthly turnover of 100,000 euros. These programs offer functions that Excel simply cannot do - especially in automation and data integrity.

Giebenrath speaks of the possibility of not only increasing efficiency with professional controlling solutions, but also reducing costs in the long term. Because as soon as software to be used is implemented, resources can be better used and sources of error can be minimized. This usually leads to a clear improvement in operational processes.

His experience shows that entrepreneurs often hesitate to dare to change because the familiarization into a new software is perceived as complex and complex. But this effort is more than justified if you look at the positive effects. RG Finance GmbH supports companies to cope with this transition and find a solution tailored to their needs.

The way to the future of controlling

Robert Greiebenrath and his team from RG Finance GmbH specialize in the optimization of financial processes. While you act as external CFOs for your customers, you not only help companies with accounting, but also make financial management more efficient. They not only offer the expertise for switching to professional controlling software, but also take care of the long-term integration and training of the staff.

If you want to raise the future of your company in the area of controlling to a higher level and want to rely on experienced partners, Robert Giebenrath can assist you as a competent contact. Switching to professional solutions could be the crucial step for the success of your company.

Important aspects of professional controlling software

Professional controlling software offer numerous advantages compared to Microsoft Excel. First, they enable automated data input and processing, which significantly reduce human errors. Users can use their time and resources more efficiently by concentrating on the analysis of important key figures instead of manual entries. In addition, many of these programs have integrated dashboards that offer real-time overview of a company's financial situation.

Another positive aspect is scalability. With a professional controlling tool, a company can integrate many different data sources, which is often cumbersome and prone to errors due to the functionality of Excel. These software systems also allow it to work with different users without the risk of being lost or bogged down in separate Excel documents.

statistics for the use of controlling software

The acceptance of professional controlling software increases continuously. According to a study by G2, a platform for software reviews, around 66 % of small and medium -sized companies now use specialized software solutions for their financial management. This shows that many companies have recognized the advantages of efficiency and accuracy that offer such systems.

In a Deloitte survey, 70 % of the companies surveyed stated that they regarded the implementation of integrated financial software as a significant improvement in their controlling processes. Smaller companies in particular reported up to 50 % after switching to professional solutions. These significant improvements indicate the need to break away from conventional programs such as Excel, especially if the company grows and becomes more complex.

challenges when switching to new software

Although switching to professional controlling software offers many advantages, there are also challenges that companies should consider. One of the biggest hurdles is the training phase. The usual Excel system offers a high level of familiarity, and the change to a new system can initially be overwhelming. The training of the employees and the familiarization with new functions requires time and resources.

In addition, companies must ensure that the new software fits their specific needs. An inappropriate solution can become expensive and the operational processes are more likely to hinder than promote. It is therefore crucial that companies are careful when choosing a new controlling software and consult both internal and external expertise in order to make the best possible decision.

With the right preparation and support, however, the initial challenges are often quickly exceeded by the many advantages that a modern controlling solution can offer.